Google and Microsoft vs self hosting email for small business

Small businesses often face the challenge of having to manage their own IT infrastructure while also keeping costs low. One area where this can be particularly challenging is email hosting. In-house email hosting can be expensive, time-consuming, and may not always provide the features and security that small businesses need. This is why many small businesses are turning to cloud-based email solutions like Google and Microsoft.

Here are some of the reasons why small businesses should host their email with Google or Microsoft over hosting in-house:

  1. Cost Savings

In-house email hosting can be expensive, requiring hardware, software, and ongoing maintenance costs. Cloud-based solutions, on the other hand, typically offer a monthly subscription-based pricing model, which can be more cost-effective for small businesses. Google and Microsoft also offer a range of pricing plans, allowing small businesses to choose the plan that best suits their needs and budget.

  1. Security

Cloud-based email solutions offer a higher level of security than in-house email hosting. Google and Microsoft have teams of experts who work to ensure that their email platforms are secure, and they are constantly updating their security measures to protect against new threats. Additionally, these platforms offer features like two-factor authentication and encryption to help keep emails and data secure.

  1. Reliability

Cloud-based email solutions like Google and Microsoft have large, redundant infrastructures that are designed to provide high availability and reliability. This means that small businesses can enjoy reliable email service without having to worry about downtime or system failures.

  1. Collaboration

Cloud-based email solutions offer a range of collaboration tools that can help small businesses work more efficiently. For example, both Google and Microsoft offer shared calendars, contact lists, and document collaboration tools that allow teams to work together on projects and stay organized.

  1. Scalability

Small businesses that host their own email servers may find it difficult to scale their email infrastructure as their business grows. With cloud-based email solutions, businesses can easily add or remove users, and can scale their email infrastructure up or down as needed.

  1. Support

Google and Microsoft offer comprehensive support for their email solutions, including online resources, help centers, and customer support. This means that small businesses can get the help they need when they need it, without having to worry about managing their email infrastructure on their own.

In conclusion, hosting email with Google or Microsoft can provide small businesses with a range of benefits, including cost savings, increased security, reliability, collaboration tools, scalability, and comprehensive support. By choosing a cloud-based email solution, small businesses can focus on growing their business, rather than managing their email infrastructure.